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FASTFoods INTRODUCTION
Design
and Functionality
The aim was to
produce a simple but powerful tool that could be used for stock control, order
processing and analysis of sales. In
particular the system was designed:
The
system functions through the ‘Order Form’ records. Sales and purchases are recorded on the order form where each
stock item entry takes only a few seconds.
Stock levels are automatically updated after every line entry and are
available to view at any time to assist with order processing.
For each order, a delivery note (or invoice if necessary) is produced to
enable the correct despatching of orders. Delivery
notes and invoices are given to the customer.
We don’t keep delivery paperwork since FASTFoods contains all of the
necessary details for book keeping and VAT records and we keep a proper backup
of our data (our house and office might burn down but we can still produce a
full set of accurate accounts). Management
information reports and procedures are available from user menus, for example: Order
Processing Orders
are processed using forms available on the Main Menu Sales
Analysis Detail
and summary of individual customer sales
Current
stock levels with re-order level markers Managing
Customer Enquiries
Miscellaneous Mailing
Labels – 14 or 18 to a sheet (generated using group codes in the customer
file) Deliveries
Delivery
manifest Ongoing Development and Maintenance A
maintenance package is available for an annual fee.
Maintenance to include: ·
Assistance
to develop customised user functions. ·
Upgrade
disks following release of new catalogues.
·
Upgrade
of software to include revised product list and new prices. ·
Upgrade
of software to include all new software developments. ·
Access
to any special systems such as Xmas Editions There is always room for improvement so the system is regularly updated with extra functionality and new ideas to make the system more useful and easier to use. Feedback from users is often a catalyst for change that has resulted in many improvements over the lifetime of the system. Development of the system is enhanced because the software developer is familiar with the workings of the franchise. Hardware and Software Any
modern computer PC or laptop should be capable of running this system but
Microsoft Access version 2000 or more recent must be available as a database
platform to run the application. A
weekly backup of data is recommended. Windows
systems provide backup facilities using floppy disk drives.
A quicker method is to employ a re-writable CD drive and do a simple drag
and drop. Users may also consider
making an occasional separate backup, say monthly, to put to another location as
this secures data against fire or theft. If
a user is in any doubt about equipment requirements they should request advice
from the author or from an independent specialist. The
system is issued on a CD disk. Copyright is applicable. Copyright is now owned
by Home Farm Foods Limited, Folly Road, Roundway, Devizes, SN10 2HP
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Send mail to office@asbmanagement.f9.co.uk with
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